7 proofreading tips to make your research report clear and precise

You’ve invested months, sometimes years, into producing robust research. A thorough proofread ensures your report communicates that work accurately – without distracting errors or inconsistencies. These 7 tips highlight common areas where errors occur.

Acronyms and abbreviations

Always introduce an acronym on first use and stick with it. For example: Department of Agriculture, Fisheries and Forestry (DAFF) should remain DAFF throughout, not switch between ‘the Department’ or ‘Agriculture’. Consistency helps readers unfamiliar with your field keep track. 

Figures, tables and cross-references

Numbering often changes during revisions. Double-check that figure numbers, table labels, appendices and in-text references all match. Misaligned labels make reports harder to follow and frustrate readers who are trying to find evidence.  

Units of measurement

Decide whether you’ll write ‘10 kg’ or ‘10kg’ and apply that rule everywhere. Similarly, choose between shorthand and full form – ‘ha’ or ‘hectares’, ‘kg’ or ‘kilograms’. Inconsistencies in units are more than distracting; they risk confusing results. 

Scientific names and symbols

Italicise species names correctly, check that subscripts and superscripts are in the right place, and review chemical formulas and mathematical symbols. Small details like these prevent errors that could alter the meaning or interpretation. 

References and citations

Cross-check every in-text citation against your reference list. Missing or mismatched references undermine the integrity of your report. Consistent formatting makes sources easier to verify and demonstrates respect for your reader’s time. 

Hyphenation and capitalisation

Is it ‘low-temperature plasma’ or ‘low temperature plasma’? ‘Inpatient’ or ‘in-patient’? Choose a style guide or house standard and apply it consistently. Readers notice when terminology shifts, even if they can’t always articulate why it feels wrong. 

Punctuation and formatting details

Serial commas, semicolons, quotation marks and spacing are easy to overlook in long documents. A final check of these details reduces distraction and keeps the text flowing smoothly. 

Why it matters

Proofreading doesn’t just tidy your report; it protects clarity, accuracy and readers’ confidence in your findings. A carefully proofread report communicates the substance of your work without the static of small errors. 

Need support refining complex research documents? Coretext’s editors are skilled in proofreading scientific and technical writing, ensuring reports are accurate, consistent and ready for publication. Email us to discuss how we can help: editor@coretext.com.au.